AI Adoption Coaching

Cut through the noise. Make clear-headed decisions about what AI actually means for your business.

We're not selling an AI product. We're not implementing anything. We help business owners, directors, and executives form a defensible position on AI — strategically, operationally, and from a people and governance perspective.

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The noise is deafening. The stakes are real.

Every week brings another headline. New model. Best performance on some benchmark you've never heard of. Entry-level jobs disappearing. All jobs disappearing. Your vendors are all pitching AI features. Your board is asking what your AI strategy is. Your team is either quietly using tools you don't know about, or waiting for someone to tell them what's allowed.

And it cuts both ways. You're worried about falling behind, making the wrong call, or exposing the business to risks you don't fully understand. Your staff are worried that adopting AI means automating themselves out of a job. Their incentives say: don't adopt. Or if they are using AI tools — to get on top of their workload, to stay competitive, to keep up — they're doing it in the shadows because they're worried about top-down pushback or drawing attention to the fact that their role might be automatable.

That means you're likely already exposed. AI is being used in your business right now — you just don't have visibility over where, how, or what data is flowing through it.

You're responsible for getting this right — for your organisation, your people, your competitive position. But you don't have a trusted, vendor-neutral source of truth. Analysts are expensive and generic. Your internal teams have an agenda. Your vendors definitely have one.

Most of the noise is just that. But some of it genuinely matters. Knowing which is which is the job.

What we help you answer

What AI is already in use across our organisation — including what we don't know about — and is that a problem?

Where is our data going when staff or vendors use AI tools, and how do we keep our IP safe?

How do we govern employee AI use without killing productivity or driving adoption underground?

What are the security implications of AI adoption, and what do we need to monitor?

What does our board need to understand about AI risk and liability?

How do we think about hiring, team structure, and career development as the work changes — and how do we have that conversation with staff honestly?

Which vendor AI claims are credible, and which are marketing?

What should our position be — and how do we communicate it internally and externally?

How it works

Every engagement follows a structured process — but the scope, depth, and formality adapts to your situation.

1

Discovery Call

A conversation to understand your context, concerns, and what you need from this engagement. We establish fit, confirm scope, and identify who should be in the room for the workshop.

Complimentary
2

AI Readiness Diagnostic

Each workshop participant completes a structured diagnostic individually before the session, using our in-house async questionnaire tool — the same platform we use across all our products. It's designed as a reflective exercise, not a knowledge test — surfacing beliefs, assumptions, and concerns that people often haven't articulated, even to themselves. Respond via video, speech-to-text, or written text, on your schedule, in whatever format suits how you work. We synthesise the responses to identify where your team is aligned and where the real tensions live — so the workshop starts with substance, not introductions.

Included in workshop fee
3

AI Adoption Workshop

A facilitated working session with your team or board. This is not a presentation — the room does the work. We surface what AI is already in use across your organisation, establish your governing principles, form positions on employee AI use, identify priority opportunities and security considerations, and define your governance structure. Every block produces a tangible output — a decision, a principle, a position — not just discussion.

Fixed fee
4

AI Adoption Playbook

Within five business days, we deliver your AI Adoption Playbook: a two-page executive summary designed to be shareable with your board, staff, or partners, plus a full document (8–15 pages) containing the reasoning behind every decision. This is a working document, not a report — structured around the decisions your business has made, not a state-of-AI overview you could have Googled. Built-in quarterly review prompts keep it current as the landscape evolves.

Included in workshop fee
5

Advisory Retainer

Ongoing access to strategic counsel, drawn down in 15-minute increments as you need it. For the board meeting prep call. The second opinion on a vendor pitch. The "should we be worried about this?" question that comes up at 4pm on a Tuesday. Strategic and advisory only — implementation work is scoped separately.

12-hour block, 12-month validity

Whatever stage you're at

AI adoption coaching looks different depending on your business's size and complexity — but the core challenge is the same: making clear-headed decisions without a trusted, neutral guide.

Why XBG

Vendor-neutral by design

We don't sell AI products, so we have no incentive to oversell AI capability. Our credibility depends on giving you the unfiltered picture.

Business-level framing

Whether you're a solopreneur or a board director, our job is to translate the AI landscape into decisions that make sense for your specific situation — not to impress you with technical detail.

Cross-industry pattern recognition

We work across industries and business sizes, which means we bring context your internal team can't — we've seen what works, what doesn't, and what's just noise.

Concrete outputs, not just good meetings

Every engagement produces something you can use — a document, a decision, a position. The Playbook is a working reference, not shelf-ware.

We translate, we don't teach

This isn't AI literacy training. We help you understand what the AI landscape means for your specific business, your industry, and your decisions.

Ready for a conversation?

No sales pitch. No obligation. Just a chat about what you're building and where the opportunities might be.